Minutes and By-Laws

 



By-Laws

Approved Minutes

 

July 2012 Minutes

 

December 2010

  • Our President, Lois Leonard, called the meeting to order at 4:32 pm. A quorum was present.
  • Officers and Board Members Present:
    Dixon, Steele, Ellisor, Kerber, Sanchez, Collins, Leonard, Watts, Johnson
  • Officers and Board Members Absent:
    Lawrence, Martinez, Hazen, Szabo, Uram
  • Guests
    Kim Kastl, President of CSEA was attending as a guest. Leonard introduced her to everyone and Kastl provided comments later in the meeting. In addition, Jerry Leibold was visiting.
  • Approval of Prior Meeting Minutes
    The minutes from the November 2010 Board meeting were reviewed and approved. (Watts moved, Ellisor seconded, and a unanimous vote was taken).
  •  Treasurer’s Report
    The Treasurer’s report was reviewed. There were no comments or concerns.
  • Officer’s and Director’s Report
    President’s Report
    Leonard noted that the CSEA website information needs to be updated and provided information of what was currently there. Ellisor will address updating the information.
    Website -
    Steele and Ellisor discussed the use of Evite for the meeting attendance. The potential use of 123Signup was also discussed. There was no update on the blog/forum. Ellisor will communicate to CSEA the new updated chapter information.
    Scholarship Committee
    The chair of the scholarship committee will provide a summary to the Board of the process for applicants to apply for scholarships both through the Chapter and CSEA. This was an action item from the November meeting that has not yet been addressed.
    Nominating –

    No report.
    Membership –
    There was discussion on how to obtain a list of new EA’s from CSEA. Dixon or Leonard will call or email Laurie Cole for this list. Currently, Dixon receives just the names of new members, along with a check. There is a membership drive through January 31 for new EA’s. CSEA gets a list of new EA’s in the area. In addition, Watts will check on why Sanchez was inadvertently left off the member list.
    Director –
    Watts provided details on the upcoming IRS Seminar January 12th. There are few individuals who have currently signed up, and presenters are still being finalized. The early bird pricing was effective through today only.
    QuickFinders –
    Will more than likely be available at our January chapter meeting.
  • Correspondence and Announcements
    Legislative Issues
    Conference Call Issues
    None.
  • Meeting Speakers
    Education
    JJohnson will contact Lawrence about handouts for the January update meeting. Round tables do not count toward OPR credits, but will count toward CSEA credit. Currently, there are 24 hours required for the IRS, and 30 hour required for CSEA/NAEA. Leonard will forward the Evite information to Steele for distribution.
  • Unfinished Business
    Steele is awaiting word back from the vendor on our contract for the Escondido Country Club. .
  •  New Business
    Kastl discussed ‘ShareShop’ and the focus of CSEA as we progress through the new year. Dixon moved and Ellisor seconded, that funds be donated to Doering’s charity. There was then an amended motion. Ellisor reintroduced the amended motion that $500 be donated in the name of Joe Doering to the CSEA Educational Foundation. Watts seconded and a unanimous vote followed. CSEA will provide a commendation letter. Dixon will provide a check to Watts for the donation. Haggerty will provide to Leonard, who will forward on to Kastl, the details of Joe’s career with CSEA Sanchez will invite Vivian Doering to the next meeting. He will also contact her regarding the keys to the storage unit.

    Doering was the chairperson of the following committees. The new chair people are:
    Budget and Finance - Kerber EA
    Card Class - Discontinue
    Historical - Sanchez
    Scholarship - Watts

    John Haggerty is retiring and the chapter will recognize his contributions at the January meeting. Leonard will obtain a suitable gift.

    Members are to notify Leonard of potential winners of the Tom Hunt award. Haggerty will provide a list of award holders to Leonard.

    Watts will obtain a card and gift card for the retiring EVP of CSEA.
  • The meeting was adjourned at 5:32 pm.

 

November 2010

  • Our First Vice President, Dee Hazen, called the meeting to order at 4:38 pm. President Leonard was not able to attend the meeting and requested Hazen preside.
  • Officers and Board Members Present:
    Dixon, Steele, Ellisor, Kerber, Sanchez, Collins, Hazen, Szabo, Johnson
  • Officers and Board Members Absent:
    Lawrence, Martinez, Watts, Leonard, Uram
  • Guests
    There were no guests to introduce.
  • Approval of Prior Meeting Minutes
    The minutes from the September 2010 Board meeting were reviewed and approved. (Ellisor moved, Collins seconded, and a unanimous vote was taken).
  •  Treasurer’s Report
    The Treasurer’s report was reviewed. As the November bank statement had not yet been received, deposits made after November 1 were not reflected on the Treasurer’s report.
  • Officer’s and Director’s Report
    President’s Report
    The President was unable to attend the meeting and no President’s Report was available.
    Website -
    No report.
    Scholarship Committee
    (ACTION) The chair of the scholarship committee will provide a summary to the Board of the process for applicants to apply for scholarships both through the Chapter and CSEA. The chair of the scholarship committee is Joe Doering. (Kerber will provide an updated committee chair list to the Board).
    Nominating –

    No report.
    Membership –
    Dixon will verify with Leonard a listing of new EA’s so that we can mail them ‘welcome’ packets. Dixon will forward the listing to Hazen for the actual mailing and membership information.
    QuickFinders –
    Johnson prepared a listing of members who are eligible for a free QuickFidner. She will provide a copy of this list to Collins for his use in the Quickfinder order. (Johnson will also provide a copy of the list to Kerber for use in the financial review later this year). At least thirty (30) Quickfinders have been ordered with at least eighteen (18) paid orders received. There are anticipated to be approximately sixteen (16) free Quickfinders. (ACTION) Collins wanted the membership to be aware that all CSEA members are eligible for a discount from Quickfinders if they order on their own. Members are to contact Collins if they have questions in regards to this topic.
  • Director
    No report.
  • Correspondence and Announcements
    Legislative Issues
    Conference Call Issues
    None.
  • Meeting Speakers
    Education
    Johnson informed the Board that CSEA is requiring speakers handouts be received at least thirty (30) days in advance of the education date. This allows CSEA time to obtain CTEC credit numbers. This requirement begins January 1 2011.

    Steele reported that notifications for our meetings are now being provided to newspapers and they are publishing the notices.

    Concerns about the Chapter joining the Chamber of Commerce were voiced and the option of us joining the Escondido Chamber has been negated. There is an availability of a member list, through a member’s wife, for mailing, if we so desire.

    There was discussion about ‘Evite’ and Steele will begin the process of signing our Chapter up for this activity. Ellisor will email Steele the CSEA-email address, if we have one. Steele will ensure the responses for the Evite will be forwarded to Traber, as she is the individual who currently receives reservations for the dinner meetings.
  • Unfinished Business
    None.
  •  New Business
    Leonard noted members may wish to be included in the Yellow-Page ad using the NAEA logo. Currently there are six members, and additional individuals choosing to be included will decrease the cost. This is for the Inland directory. The Coastal directory has been printed. Kerber will verify with Beckett as to the deadlines for inclusion into the Yellow-Pages.
  • The meeting was adjourned at 5:21 pm.

 

August 2010

  • Our President, Lois Leonard, called the meeting to order at 4:29 pm.
  • Officers and Board Members Present:
    Dixon, Leonard, Steele, Watts, Ellisor, Kerber, Uram, Martinez, Sanchez, Johnson
  • Officers and Board Members Absent:
    Lawrence, Collins, Hazen, Szabo
  • Approval of Prior Meeting Minutes
    The minutes from the July 2010 Board meeting were reviewed and approved.
  •  Treasurer’s Report
    The Treasurer’s report was reviewed. Dixon will coordinate with Doering and provide a proposed budget spreadsheet. The columns will include the prior year budge, prior year actual expenses, proposed budget, adjustments, and final budget.
  • Officer’s and Director’s Report
    President’s Report,
    Website -
    Ellisor updated the Board with the latest information on the proposed on-line forum. Leonard will discuss with Staley the involvement needed, should she wish to provide monitoring of the forum. The first roll-out of the new forum will be only for members only, and not used by the public. Dixon recommended adding a telephone number for questions from non-members so that an EA could return the telephone call and address the question. This would lower the necessity for disclaimers and language to protect the respondents from clients misunderstanding the answers.
    Committees
    Badges –

    Watts will be placing an order for badges. We have approximately 31 ‘blank’ badges with the current CSEA and Palomar Chapter logos. These will be used up before we place an order with the upcoming, new logo.
    Director –
    Watts will re-send the proposed new CSEA logo to Ellisor, Leonard and Kerber.
    QuickFinders –
    Kerber will contact Collins regarding Order forms for the QuickFinders. These order forms will be included in the monthly FORUM newsletter.
  • Correspondence and Announcements
    Legislative Issues
    Conference Call Issues
    Leonard will announce the EP Telephone Forum at the dinner meeting. This provides for one hour of free continuing educational credit.
  • Meeting Speakers
    Education
    A mass mailing was done to encourage attendance at the monthly meetings between August and January 2011. An information sheet was also included to determine how members prefer to receive correspondence from the Chapter.
  • Unfinished Business
  •  New Business
    Leonard noted members may wish to be included in the Yellow-Page ad using the NAEA logo. Currently there are six members, and additional individuals choosing to be included will decrease the cost. This is for the Inland directory. The Coastal directory has been printed. Kerber will verify with Beckett as to the deadlines for inclusion into the Yellow-Pages.
  • The meeting was adjourned at 5:16 pm.

April 2010

  • Our President, Lois Leonard, called the meeting to order at 4:42
  • Officers and Board Members Present:
    Dixon, Leonard, Doering, Collins, Steele, Johnson, Watts, Ellisor, Hazen, Kerber, Sanchez
  • Officers and Board Members Absent:
    Moore, Lawrence, Szabo
  • Approval of Prior Meeting Minutes:
    The minutes from the January 2010 Board meeting were reviewed and approved.
  • Treasurer’s Report:
    The Treasurer’s report was reviewed.
  • Officer’s and Director’s Reports
    President’s Report:

    There were twelve attendees for the February round-table meeting. Leonard and Watts will be the nominating committee
    Education:
    D. Hazen updated the Board on speakers for the next few months. Lisa Ihm has now been scheduled for August, and Quackenbush will be contacted as a possible June speaker. Watts will follow through with IRS and FTB to determine if they can provide any speakers. In addition, we need a speaker on ethics. This may be through CSEA or someone from Orange County.
    Website:

    C Ellisor will prepare an analysis of our website to determine how many hits it gets. There was some discussion about a potential blog for members and a blog for prospective members.

    Watts had checked on Twin Oaks country club as a possible venue, but it was decided to stay with the Escondido Country Club. We have a minimum of twenty-five meals. Steele has the contract and will ensure the country club obtains the documents they need. In addition, we will contact the club about different menu options such as Mexican or Italian.

    Watts will begin placing notices in the newspapers for our meetings.
  •  Correspondence and Announcements
    Legislative Issues:
    Conference Call Issues:
  • Meeting Speakers:
  •  Unfinished Business:
  • New Business:
  • The meeting was adjourned at 5:31 PM

 

December 2009 - No Meeting

 

November 2009

  • Our President, Lois Leonard, called the meeting to order at 4:32
  • Officers and Board Members Present: Dixon, Leonard, Kerber, Doering, Collins, Steele, Johnson, Watts, Ellisor, Sanchez, Hazen, Haggerty
  • Officers and Board Members Absent: Moore, Lawrence, Szabo
  • Guest Attending: David Shaw, President, CSEA
  • Approval of Prior Meeting Minutes: The October meeting minutes were reviewed and approved. Ellisor moving and Hazen seconding, with full approval.
  • Treasurer's Report: The Treasurer's report was reviewed
  • Officer's and Director's Reports:
    President's Report:
    Holiday Party:
    Doering brought the Board up to date and the flyer was reviewed. Kerber will add the date the reservations need to be received. Moore will contact the Country Club to verify cost and menu.
    January IRS Practitioner Seminar:
    Watts will update the Board on the progress of the Seminar as he receives information. President Leonard attempted to sign-up for the seminar on-line, however it appears that is not available yet.
    Membership: Hazen noted the November seminar had a larger attendance due, in part, to the mailings. It was discussed that perhaps we update our member listing and verify how each member would like to be notified of upcoming seminars. President Leonard will contact CSEA to enable Hazen to obtain a member listing. Hazen, Steele, Johnson, Kerber and Watts will share the responsibility of contacting members to get the correct information and their communication preferences. As we obtain updated information, Shaw requested we notify CSEA of the changes. Hazen will obtain lists for CTEC’s and CSTC members so we can inform them of our seminars also. Kerber will research bulk mailing rates and availability.
    Public Information: Watts will work on getting our Chapter events published in the NC Times. Steele will do the same for the Temecula paper.
  • Website: Ellisor noted that as the website continues to evolve, we may provide a link to the State CSEA for a member directory.
  • Correspondence and Announcements
    Legislative Issues:
    Conference Call Issues:
    Meeting Speakers:
  •  Unfinished Business: QuickFinders – Collins will obtain the final requests at this meeting, and then get the last order in. Steele updated the Board on progress made with CSEA on enabling attorneys to obtain credit for our seminars and meetings. The MCLE has now approved this. Attorneys will require a different format for their certificates-of-completion and signup sheets. Steele will be contacting the North County Bar, Riverside Bar and San Diego Bar regarding our upcoming December 4th seminar. Doering will get the list for the NC Bar, and Steele will also contact Temecula for their attorney information.
  • New Business: David Shaw, President of CSEA, provided the Board with a summary of his plans for the upcoming year. He wants to also provide an educational opportunity to insurance people and financial planners. Shaw remarked that providing a discount for members over non-members for monthly meetings encouraged non-members to join CSEA.

    Shaw provided information on future Super Seminars and seminars to be held in California at the time of the Annual meetings. He plans to overhaul some of the educational outlets into more technology driven areas – using web conferencing, webinars, online CPE credits, and eventually interactive modules. There will be ‘paths’, such as CStar and representation, so that attendees can obtain a variety of education. However, Shaw stressed that he does not want CSEA to compete with Chapters on providing educational opportunities. The Board meetings will be videotaped to allow more people to be involved in CSEA without the time, inconvenience and costs associated with travel.

    The CSEA website will have a new look after tax season.

    He mentioned that, as their Chapter moved away from snail-mail for member communication, they utilized postcards for a few months to provide a smooth transition. The postcards noted the monthly seminar topic and date, and the next month’s seminar topic and date.
  • The meeting was adjourned at 5:32 PM

October 2009

  • Our President, Lois Leonard, called the meeting to order at 4:36
  • Officers and Board Members Present: Dixon, Leonard, Kerber, Doering, Collins, Szabo, Steele, Johnson, Watts
  • Officers and Board Members Absent: Moore, Ellisor, Lawrence, Sanchez, Haggerty, Hazen
  • Guest Attending: Reinke
  • Approval of Prior Meeting Minutes: The September meeting minutes were reviewed and approved. Doering moving and Watts seconding, with full approval.
  • Treasurer's Report: The Treasurer's report was reviewed. Dixon noted the Annual Planning Meeting was now shown in an expense category of its own. Dixon verified she has the correct, updated version of the 2009-2010 budget.
  • Officer's and Director's Reports:
    President's Report:
    Holiday Party:
    Doering brought the Board up to date on the planning. January IRS Practitioner Seminar:
    Watts updated the Board on the progress for the Seminar. There was some discussion as to when the final payment is due. Dixon will ensure the payment is forwarded to the correct individual. Our portion of the bill is $427, which includes San Diego's part. The mailing/emailing will include a 'save the date' email and is to target mailing lists from CSTC, CSEA, CPA's, and attorneys.
    CSEA Director: Watts will complete a 'Director's Chair' summary next week. He updated the Board on the potential for OPR to regulate unlicensed preparers. The Bay area CSEA chapter noted a flyer put out to Seniors for 'free' tax preparation. CSEA will be reviewing the flyer to correct misconceptions that Vita volunteers are 'certified'. CSEA is looking at changing and/or updating it's logo. Watts suggested that perhaps more information on 'what is an EA' may be a good use of funds. Watts turned in an invoice to CSEA for our website design and our chapter received a reimbursement for fifty percent.
    FORUM: Moore's telephone number is incorrect and will be corrected on the next issue.
  • Correspondence and Announcements
    Legislative Issues:
    Conference Call Issues:
    Dixon brought the Board up to date on the IRS conference call including an IRS Form 4506-T-EZ for taxpayers needing information for their mortgage lenders.
  • Meeting Speakers Steele had questions regarding the early-bird pricing for the December seminar on S-corporations. It was recommended we change the deadline to November 25th. Kerber will contact Hazen to ensure this meets with the speaker's requirements. Once Hazen agrees, Kerber/Steele will notify Ellisor to make the necessary changes to the website. Steele also recommended we have a standard format for flyers.
  •  Unfinished Business: Yellow Pages – There was discussion on Yellow Page advertising and the Chapter's current position that individuals will pay for inclusion if they wish. Linda Beckett headed this up this year. QuickFinders - Kerber will forward to Dixon/Collins attendance rosters for last year. This will allow Collins to determine who is entitled to receive a free QuickFinder, or a discounted rate.
  • New Business: Steele updated the Board on progress made with CSEA on enabling attorneys to receive credit for attending CSEA seminars and dinner meetings. Steele motioned and Dixon seconded that our Chapter submit the paperwork, application, and fee to request the appropriate attorney credit hours for our seminars.
  • Watts will complete a 'Director's Chair' summary next week. He updated the Board on the potential for OPR to regulate unlicensed preparers.
  • Dixon brought the Board up to date on the IRS conference call including an IRS Form 4506-T-EZ for taxpayers needing information for their mortgage lenders.
  • Steele had questions regarding the early-bird pricing for the December seminar on S-corporations. It was recommended we change the deadline to November 25th.
  • Steele updated the Board on progress made with CSEA on enabling attorneys to receive credit for attending CSEA seminars and dinner meetings. Steele motioned and Dixon seconded that our Chapter submit the paperwork, application, and fee to request the appropriate attorney credit hours for our seminars.
  • The meeting was adjourned at 5:43 PM

 

September 2009

  • Our President, Lois Leonard, called the meeting to order at 4:37
  • OfOfficers and Board Members Present: Dixon, Leonard, Kerber, Doering, Collins, Szabo, Hazen, Steele, Johnson
  • Officers and Board Members Absent: Moore, Ellisor, Lawrence, Sanchez, Haggerty, Watts li>
  • Approval of Prior Meeting Minutes:
    The August meeting minutes were reviewed and approved as amended (adding 'Chapter' between 'CSEA'and 'presidents' in the President's Report. Dixon moving and Doering seconding, with full approval.
  • Treasurer's Report: The Treasurer's report, including summation of prior years, was reviewed. Dixon noted that PIA income had been received.
  • Officer's and Director's Reports:
    President's Report:
    Leonard had been given a Tax-sign from a member. We will utilize the sign for meeting. Brochures are available through CSEA for a number of topics. Leonard's last President's message focused on her path to becoming an EA. It was suggested that other Board members also provide this information, for future FORUM issues. Holiday Party: Doering is heading this up. Kerber will include party information in the FORUM.
    January 11th IRS Seminar: Kerber will contact Watts to see what assistance he needs on this seminar. Johnson and Hazen have volunteered assistance. Kerber will take care of the mass mailing, with Hazen providing the names for the mailing. Hazen will check with Katie Williams to determine if the IRS can provide us with a listing of tax preparers in the area.
    CSEA Director: The Palomar Chapter information on the CSEA website needs to be updated. Kerber will discuss with Watts, as he is the liaison.
    FORUM: Kerber will work with Leonard on emailing the FORUM to members, in addition to it being available on our website.
  •  Correspondence and Announcements:
    Legislative Issues:
    Conference Call Issues:
  • Meeting Speakers: It was suggested Hazen contact the County Assessor as a potential future speaker. Hazen had a listing of upcoming speakers and seminars. She will work with Kerber to get the information out to non-members as well as EA's.
  • Unfinished Business: Collins will provide a list of the free Quickfinders that were provided to members last year. There is a 5% discount if orders are placed by the end of the month. Collins moved and Dixon seconded that we order no more than forty (40) Quickfinders at the reduced rate. Last year, there were 40 Quickfinders ordered, nine Small business, and 3 All-State. A Quickfinder order form will be provided in the upcoming mass mailing.
  • New Business:
  •  The meeting was adjourned at 5:24 PM

 

August 2009

  • Our President, Lois Leonard, called the meeting to order at 4:38
  • Officers and Board Members Present: Dixon, Haggerty, Leonard, Kerber, Doering, Watts, Collins, Sbazo
  • Officers and Board Members Absent: Hazen, Moore, Ellisor, Johnson, Lawrence, Steele, Sanchez
  • Approval of Prior Meeting Minutes: The July meeting minutes were reviewed and approved with Collins moving and Sbazo seconding.
  • Treasurer's Report: The Treasurer's report, including summation of prior years, was reviewed. The Planning session expenses were included in the prior month financials, which explained the budget variance.
  • Officer's and Director's Reports: Budget:
    President's Report:
    Leonard will provide Kerber with a list of all CSEA presidents so that they may receive electronic copies of our newsletter.
    Website/Advertising: Leonard provided Watts with NCTimes advertising suggestion Disaster Recovery Haggerty and Watts will bring in
    Disaster Recovery: pamphlets to be provided at the September meeting.
    Bylaws: Leonard will email the bylaws to Tom Carter as requested
    CSEA Director: Watts noted our Chapter was asked to host one of the continental breakfasts for a Society Board meeting. The cost is $1,000, and we would be asked to provide $500. Collins moved and Dixon seconded that we pay the $500 for the Sunday breakfast. This unbudgeted item will be reviewed to determine which category should be allocated.
    Membership: Watts recommended a raffle or some sort of incentive to bring in new members. The September, October and November meetings will count towards the members bringing in potential new members. The member who brings in the most potential new members will win a gift certificate . Watts moved, Kerber seconded, and there was an affirmative vote.
  • Correspondence and Announcements:
    Legislative Issues:
    Conference Call Issues:

  • Meeting Speakers:
  • Unfinished Business:
  • New Business:
    Collins provided Kerber with a Quickfinder notice to be placed into next month's FORUM. This will review the process for members to receive free Quickfinders Haggerty provided attendees with a “Leadership Listing' of members who had served on the Board in prior years.
  • The meeting was adjourned at 5:31 PM

 

July 2009

  • Watts will verify with CSEA if PIA funds can be used for website expenses
  • Ellisor provided information as to continuing costs for the website
  •  Leonard noted the CSEA President uses Twitter
  • The possibility of a Chapter blog on the website was discussed
  •  Advertising in newspapers should list our website address
  •  Leonard will update the Bylaws and provide them at next month's meeting
  • Watts will provide a 'From the Director Chair' summary from CSEA input
  • Hazen will determine if Katie Williams or an individual from Social Security can speak in January
  •  Evaluations now provide a place for 'key points gained during meeting'
  • Doering will check with colleges about EA's providing speakers for students
  • The information gathered at the July 9th Planning Session was reviewed
  • The Orange County EA and their EA education flyers were reviewed
  •  The IRS Seminar will be held Monday, January 11
    • Watts will determine where we obtain the mailing list
    • We will verify who the speakers are, and their speaking experience
    •  We will determine if the cost can be minimized from last year's cost

 

June 2009

  • Cal Ellisor initiated the nomination of officers and board members for the coming year.
  • There was discussion on different EA classes and courses available. The chapter will look at ways to encourage the licensing of young preparers.
  • There appears to be conflicting opinions on Enrolled Agents and the State of California new licensing of fiduciaries. Sharon Walker has been working on this issue.
  • Cal Ellisor gave an update on our Chapter website. As we move into this coming year, we'll have additional search capacities.

May 2009

  • Our First Vice President, Miles Lawrence, called the meeting to order at 4:57 pm.
  • Officers and Board Members Present: Lawrence, Dixon, Ellisor, Collins, Haggerty, Hazen, Leonard, Kerber, Doering
  • Officers and Board Members Absent: Watts, Ybarra, Gower, Register
  • Approval of Prior Meeting Minutes The March meeting minutes were unavailable. They will be located and reviewed at a later meeting. Due to the timing of the March meeting, there were few attendees.
  • Treasurer's Report The Treasurer's report was reviewed.
  • Officer's and Director's Reports:

    Budget: Nancy Dixon noted the changes in the budget report format.

    Committee for election of Officers/Directors for new year The roster of potential officers and directors is as follows:
    President: Lois Leonard
    First VP: Dee Hazen
    Second VP: Dick Moore
    Secretary: Cheryl Kerber
    Treasurer: Nancy Dixon
    Past President: Ron Watts
    State Director: Joe Doering
    State Director: Tony Davis
    State Director: Ron Watts

    Directors:
    Jeff Cole
    Perry Collins
    Cal Ellisor
    John Haggerty
    Melanie Johnson
    Miles Lawrence
    Albert Sanchez
    Selena Steele
    Agi Szabo

    Education:
    The Chapter is working towards encouraging the licensing of young preparers.

    Web-Site updates and Status:
    Cal Ellisor noted the website will continue to evolve, with the possibility of additional search capabilities in the future.

    CSEA and NAEA course recommendations and pricing:
    Miles Lawrence and Joe Doering provided information on the current availability of courses.
  • Correspondence and Announcements:
    Legislative Issues:
    No issues were raised

    Conference Call Issues:
    No information on the Conference call was available
  • Meeting Speakers:
    May 20 – Paul Dostart on tax exempt and non profit entities
    June meeting – Miles Lawrence and Greg Zehner on tax law update and issues
  • Unfinished Business:
    Joe Doering will be going to Reno to attend the Board meeting on behalf of the Chapter. Sharon Walker has been working with the legislature regarding EA's and fiduciary functions.
  • New Business:
    None
  • The meeting was adjourned at 5:33 pm

April 2009

  • There was no April Meeting, there-fore, was no board meeting. The next board meeting will be available in June 2009.

December 2008

  • There was no December Meeting, there-fore, was no board meeting. The next board meeting will be directly before the January 21 2009 meeting.

November 17, 2008, synopsis

  • Cal Ellisor updated the board on the website status. At this time, he is working on the Chapter member listing for the website and hopes to have it available by year end. He is researching whether a website visitor can search for an EA by zip code on our website.
  • Miles Lawrence provided a status of the Janu-ary 21 2009 education agenda. See the first page of this FORUM for more information on this upcoming event.
  • Perry Collins reported that the Quickfinders were ordered.

 

October 15, 2008, synopsis

  • Meeting agendas and education topics have been scheduled through June 2009.
  • President Watts will contact Xavier Martinez, as Martinez had indicated interest in assisting the chapter in the Legislative area.
  • Cal Ellisor will determine how many 'hits' the website is getting. Chapter members will be added to the website after Cal reviews and obtains approv-als from the individuals. Cal will add outlines from prior meetings and will contact speakers to obtain handouts they may provide.
  • President Watts noted that raffle tickets for the EA political action committee will be available. There is also an online auction that provides funding for EA education.
  • CSEA classes – Society is still reviewing ways to provide this in the current testing environment. The cost to take the exam has increased.
  • Miles Lawrence reviewed the November 19th Real Estate Seminar. Please see more about this on the website and the front page of this FORUM.
  • Dee Hazen provided information about the upcoming street fair in Escondido.
  • She also noted that there is a new Califor-nia Quickfinder available.

 

September 17, 2008, synopsis

  • The regular meeting of the Board of Directors of the Palomar Chapter of the California Society of Enrolled Agents was held Wednesday, September 17, 2008, at the Escondido Country Club, Escondido, California. President Ron Watts called the meeting to order at 4:35pm.
  • Officers and board members present were: Dixon, Ellisor, Haggerty, Lawrence, Register, Cower, Hazen, Ybarra, Leonard, Collins, and Watts.
  • Chapter members present: Reinke
  • UNFINISHED BUSINESS
  • The minutes of the August 20, 2008 meeting were approved as submitted.
  • The Treasurer's report was submitted and accepted as presented. Discussion on the format for reporting actual expenses versus budgeted items was discussed. It was determined the Treasurer will report the monthly actual income and expenses as well as year to date actual compared to year to date budgeted amounts.
  • The board discussed e-mail application and payments for both monthly meetings as well as seminars. Credit card fees through CSEA were noted as too expensive – 10 or 11%. Not a good option. President Watts will check with the San Diego Chapter to see what their procedure and percent paid for credit card use.
  • EDUCATION
  • Education matters were next discussed. Lawrence Miles brought the board up to date on the status of the November 12th Seminar. Most speakers lined up. Actual seminar time not finalized. He is shooting for an 8:30 am to 3:30 pm time slot if possible with one (1) hour for lunch. Each participant would then receive 6 hours of CPE. Price of the seminar still open for discussion.
  • Miles then reported that the January 2009 Seminar would cover Employee Benefits and Retirement Plans. Probably four (4) hours of CPE. Miles is still talking with guest speakers for this event also. John Haggerty will present his Federal and California Updates at the January dinner meeting.
  • Tentatively February 2009 would cover Ethics from the IRS and March 2009 would be a roundtable event. April would be dark.
  • The upcoming October 15th meeting's guest speaker is from the Salvation Army. Topic of discussion will be Charitable Planning and Giving.
  • NEW TOPICS
  • Yellow page advertising was again discussed due to the receipt of the invoice from San Diego North County Inland Directory totaling $1026 for the basic ad. Each EA participant also pays to be included in this ad. The board voted unanimously that as a Chapter we were moving away from the yellow page advertisement as a means of promoting “what is an EA” and spending our dollars more effectively on other media. The board agreed it would not renew any additional yellow page advertisements in any of the newspapers previously utilized. Media such as our website, Street Fairs, pamphlets, brochures, etc. would receive a greater share of our promotion budget.
  • Perry Collins then discussed the foundation for the pricing on our Quickfinder purchases for the upcoming tax season. It was agreed that the price would be $38 to Chapter members. This figure was consistent with what other Chapters were advertising as their price for Quickfinders. Nancy Dixon said she would have a list of the Chapter members who were eligible for Free Quickfinders by the end of next month. A notice will be sent to each Chapter member eligible. Order forms were then passed out to the board. Forms were also made available to Chapter members at the monthly dinner meeting.
  • Tentatively February 2009 would cover Ethics from the IRS and March 2009 would be a roundtable event. April would be dark.
  • President Watts then discussed his telephone conference call which highlighted the upcoming 2009 IRS Practitioner Seminars to be held in San Diego. He encouraged everyone to register to meet not only seven (7) CPE requirements but to hear directly from IRS representatives about policies and procedures that impact you and your clients. It will be held on Wednesday, January 7th at the Handlery Hotel in San Diego.
  • The Forum is now included on our website. Discussion on whether we continue to mail the Forum to each Chapter EA was again held. Since the Forum can be downloaded from the website it was agreed that October will be the last monthly mailing to the Chapter members unless a specific request is received by the Secretary that a Chapter member wants the Forum mailed to them.
  • The board reviewed the Orange County Chapter's newsletter. The newsletter is very professionally done. It contained lots of advertising and informative information several pages in length. Discussion on whether the Chapter has the ability to charge for advertising in the newsletter and website came up. President Watts will check with other Chapters when he attends the Sacramento meeting this weekend.
  • Dee Hazen then reviewed that the Chapter has a booth on Grand Avenue at the Escondido Street Fair on Sunday, October 19th. Volunteers are still needed as well as brochures, pamphlets, handouts. President Watts will try and contact C. Weimer from CSEA to obtain these items. Mary Ybarra and Ron Watts volunteered.
  • The meeting was adjourned at 5:32 pm.

August 20, 2008, synopsis

  • Budget-related items: Expenses for the Street Fairs will be included in the Yellow-Pages budgeted amounts. We will increase the Website expense from $2,000 to $2,600.
  • The board discussed Street Fairs and will determine if any EA members are Chamber of Commerce members in either San Marcos or Escondido. If so, our cost to participate in the Street Fair will be lower. Please contact Dee Hazen if you would like to volunteer to help man the booths or if you are a Chamber of Commerce member in San Marcos or Escondido.
  • The Forum is now included on our website.
  • Future meeting topics were discussed. It was determined that the Chapter will be dark in April 2009, with RoundTable discussions for the February and March meetings.
  • Half day workshops are being scheduled to address foreclosures and cancellation of debt. These will be seminars providing hands-on experience to the attendees. The timeframes will be from 9:00 AM until 3:00 PM, providing six hours of education.
  • Cal Ellisor provided an update on the progress of our website. Suggested changes and updates to the website should be forwarded to Cal Ellisor.
  • Jeff Register informed the board that he will no longer be able to head up the TaxLine. The board is looking for a volunteer for the upcoming tax season.

 

July 16, 2008, synopsis

  • Board was updated on the EA classes.
  • Motion was passes by the Board to establish a web site for the chapter at a cost not to exceed $2000.
  • Board was updated on the progress of scheduling community events to promote EAs.

 

By Laws


CSEA, Palomar By Laws